His tagging system is also based on agile’s kanban method of moving cards across categories. Because of this, Campos restricts the number of “WIP” notes.

When you have too many projects going on, you never get anything done. Within agile, you’re supposed to impose work-in-progress limits. The system is based on agile, a project management methodology centered on small, incremental tasks. All of these tags are standalone widgets on Campos’ Evernote home page, so he sees all notes marked “Story” when he opens the app. When he adds the “WIP” tag, it means he’s started to work on the video. For example, in his YouTube Evernote folder, he marks notes as “Story,” “WIP (Work in Progress)” or “Done.” The “Story” tag means the note is simply an idea for a YouTube video. His solution is leveraging Evernote tags.

Use tags to solidify your workflowĬampos may not like the to-do list, but we need to track our work progress somehow. Once you have that knowledge, it’s easier to organize tasks by time frame and decide which ones to prioritize. So for his clients that prefer task views, he advises using techniques like Pomodoro to understand how long each task takes. He knows that not everyone shares his hatred of tasks. If he wants to look at all his tasks at once, he opens Evernote’s task view or “drawer.” Notes provide more context and better prepare him for work. Instead, Campos organizes his work in notes and creates action items within those notes. “They only represent that you did it or you didn’t.”Ī “record a video” checkbox doesn’t capture the actual work involved, for example, and long lists of subtasks get messy. “Tasks don’t show anything to you,” Campos said. Campos says task boxes don’t offer the flexibility and nuance that work often requires. People often focus their productivity setup on a list of tasks to be completed, slowly working through them during the day. Organize your life via notesĬampos’ hottest take is that tasks are overrated. Plus, he shared a link to his top 10 Evernote features. Campos sat down with Protocol to talk about his Evernote setup, time-management tips and lessons he’s learned from productivity coaching.

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